- You must fill in your Colleges Attended section before completing this section.
- Enter ALL of your courses, even if they do not fulfill a pharmacy prerequisite or you repeated them.
- Get a personal copy of your official transcript from your registrar’s office to help you fill out your coursework section. Sometimes course titles and prefixes can be different on unofficial transcripts.
- Enter courses chronologically, beginning with the oldest and ending with the most recent.
- Use the transcript from the school where the course was originally taken, even if the credits transferred to another institution.
- Report ALL coursework completed at regionally accredited U.S. institutions exactly as it appears on your transcript.
Step-by-Step Coursework Entry Instructions
1. Add your first term
Your entire coursework section will be organized by term. Each semester, quarter, trimester and unit is considered a separate session. Before you enter any course, you will need to add your first session by clicking on You will click on this button for EVERY semester, quarter, trimester or unit you have attended college. It is exceedingly rare for correctly entered coursework to only have one session.
2. Fill in information about your first term at this school.
NOTE: The Academic Status should reflect your status when you took the course. This is not your current status.
3. Enter your first course as it is listed on your official transcript. Click “Save” when complete
Course Title- this line MUST match exactly what is listed on your official transcript, or be a clear abbreviation of what appears on your transcript. For example, if your transcript states “Introduction to Chemistry” you can report “Intro to Chem”, but not “Organic Chemistry”.
Course Prefix and Number -this line should have TWO pieces of information in it: the course prefix (usually a shortened form of the department’s name) and the course number.
Course Level- Refer to the back of your transcript to determine whether the course number of this course would be considered lower division (sometimes called freshman/sophomore level) or upper division (junior/senior level). This section may be different than your Academic Status at the time.
Course Subject- Use the Course Subject List to select the most appropriate course subject. Please be aware that Microbiology has its own course subject and that General Chemistry courses fall under Inorganic Chemistry
Course Type- If you took a science course, you will need to specify whether it is a lab course, a lecture course, or a class that consisted of both lab and lecture. You can only fill in this section if the course subject is one of the subjects calculated into the Science GPA.
Grade as it appears on the transcript- Again, this has to match your transcript exactlyNumber of credit hours- In this section, you should enter the credit hours the course was worth, regardless of the grade you received in the course. Usually this value is 3.0 or 4.0 for a full credit course.
Special Classification- Select the most appropriate answer from the dropdown menu. The majority of your courses will be classified as “Not Applicable”. Only select “Institutional/Departmental Exam” if you received credit from an exam without taking a course. For example, if you tested out of a language requirement, and this appears on your official transcript with the number of credits you received, this would be listed as “Institutional/Departmental Exam”.
4. Click on “Add Course” to enter your next course. Repeat this step for as many courses as you took during that term.
5. Click on the “Add New Session” button to start the process for your next term!
PharmCAS will verify your self-reported courses against your official transcripts and will report any discrepancies to your selected pharmacy institutions. You MUST enter in your coursework yourself.
If you make a few typographical errors, these will be corrected for you during the verification process. PharmCAS will return your application to you for corrections or explanation if it identifies a significant number of course discrepancies or omissions. If you fail to properly enter all of your courses when you first submit your application or do not make corrections as requested, your application will be delayed in processing and you may jeopardize your chances for admission.
Entering Special Types of Coursework
Advanced Placement Credits
Enter these credits under the first term of the school that gave you college credit for those scores. You should enter them as closely to your official transcript as you can. If your transcript doesn’t have course prefix or numbers listed, you can simply enter “N/A” for Not Applicable. Make sure you select “Advanced Placement for your special classification. Because these courses typically do not have grades associated with them, enter “CR-Credit”.
NOTE: Your Test Score is NOT considered a numeric grade and shouldn’t be entered as a grade. If you know your AP score, please feel free to enter it under “Test Score”.
Courses Taken in High School/Dual Enrollment
Even if you never physically attended a college campus, if you received credit from an institution for course taken during high school you will need to enter that school on your application, send an official transcript and enter that coursework on your application. There is even a special classification in the coursework section you can use to designate that a particular course was taken while you were in high school
Coursework Taken Overseas
- List all Study Abroad courses that appear on a U.S. Transcript with itemized grades and credit hours in the “Coursework” section. For each Study Abroad course, select the name of the U.S. institution in which the Study Abroad credit and grades appear. If the U.S. transcript does not itemize the grades and/or credits for study abroad, follow the policies for international (foreign) coursework below.
International (Foreign) Institution
- Do NOT list any international (foreign) courses completed outside of a U.S. institution in this Coursework section. Consult PharmCAS instructions on how to submit international transcripts, including all Canadian transcripts.
Overseas U.S. Institution
- If you attended a PharmCAS-recognized overseas U.S. institution, list all courses attempted and credits earned in this section. PharmCAS will consider course work from an overseas U.S. institution in the same manner as U.S. coursework. For a list of overseas U.S. institutions, review the transcript instructions under “General Instructions”.
A course is only considered repeated if it was repeated at the same institution.
NOTE: The images below have been generated to show the repeat policy. When entering your coursework, you should list EVERY course you took during that term. It is rare for applicants to have terms with only a single course within them.
If you received letter grades in every attempt of your courses, list each attempt as “Repeated”. Be sure to list the full amount of credits for each attempt.
If you withdrew from a course and then repeated a course, leave the withdrawn course as “Not Applicable”, but select “Repeated” for the second attempt. List the full amount of credits for each attempt.
Planned/In Progress Courses
Entering Planned/In Progress coursework in PharmCAS is very similar to the process for entering Completed coursework. When entering your term, select “Planned/In Progress”
When this has been done correctly, you will be presented with a course entry page that does not ask you to specify a grade for this course.
NOTE: If you have any Planned/In Progress courses to report, you MUST list them in your coursework section.
Expand All FAQ Questions
Q: I took some courses over a decade ago. Do I still have to enter these courses?
A: YES! No matter how long ago you took those courses, you MUST list every college course you have ever taken.
Q: Why do I have to enter all of my courses?
A: You must enter all of your U.S. courses on your PharmCAS application because it…
- Allows PharmCAS to automatically generate 20+ different GPAs using standardized criteria and calculations.
- Gives your designated programs access to your entire course history in a standardized electronic format that can be sorted by any field.
- Eliminates the need for programs to decipher different transcript formats.
- Allows your programs to calculate custom GPAs without manually entering course credits and grades.
- Provides PharmCAS with a mechanism to collect additional information about your course history that is not (typically) on transcripts, such as the course subjects, student status at the time each course taken (e.g., freshman), and test scores for AP, IB, and CLEP credit.
- Eliminates the need for PharmCAS staff to manually enter all courses which would increase cost to apply and the average processing time by weeks or months.
Q: I took summer courses. Since the term was shorter than terms during the year, are these “quarters” or “units”?
A: No. In the vast majority of cases, all of your term types are going to be the same at any school, unless you attended a school which changed calendar types during your enrollment. Quarter hours are automatically converted into semester hours in the GPA calculations by multiplying the number of quarter hours by .667. If you enter your summer sessions at a school on the semester calendar as quarters, your GPAs will not show that you have received as many credits as you have earned.
Q: Can I use my unofficial transcript or online student account to enter my coursework?
A: PharmCAS recommends you obtain an official transcript from every institution you have attended to help you enter in your coursework, because course prefixes and course titles can sometimes be reported differently than on the official transcript. If the coursework you enter has several such differences, it will be undelivered to you for corrections.
Q: I have attended two colleges. Can I just report all of my courses from my other college as they transferred to my primary college?
A:No. You have to use the transcript from the original school which granted you those credits in order to show the most accurate information to your degree programs:
- Not all courses can transfer over from one school to another, and some courses might be left off of your transfer credits.
- When courses show as transfer credits, the grades or credits might not be what you originally earned
- Often, schools will show the closest equivalent to the course offered at their school rather than the original title, prefix or number of the course.
Q: Do I need to include all of my courses on my PharmCAS application?
A: Yes. All previous coursework taken at regionally accredited U.S. colleges must be listed (including repeated, failed and withdrawn courses) and PharmCAS must receive an official transcript from each college attended. Applications that do not include all courses listed on their transcripts will be put on hold until the discrepancy is resolved with PharmCAS.
Q: Do I need to include courses taken at foreign institutions?
A: NO, you should not enter any coursework taken at non-accredited, non-U.S. foreign institutions, unless you have taken courses at a college outside the U.S. as part of a Study Abroad program. If you have taken courses at a college outside the U.S. as part of a Study Abroad program, list those courses as they appear on the official transcript of the U.S. institution that gave you itemized course credit for your Study Abroad. However, if the U.S. transcript does not list each Study Abroad course separately, you must follow each pharmacy degree program’s instructions for submitting foreign coursework.
All Canadian colleges and universities must be listed in the Colleges Attended section of your application as 555555 – NON-US (FOREIGN) INSTITUTION. Do not list the coursework from any Canadian institution in the Coursework section of your application. PharmCAS can only accept and forward official evaluations of coursework taken outside the U.S.
NOTE: Transcripts from foreign institutions must be evaluated by one of the five transcript evaluation services listed in the application tutorial and sent to PharmCAS. PharmCAS will forward copies of official foreign coursework evaluations to all of your designated pharmacy schools once they are received at PharmCAS.
Q: How can I update my coursework?
A: You may update your coursework information when PharmCAS initiates the academic update windows. You will receive an e-mail notification when this window is available. The Fall Academic Update window will open on December 15, 2016, following the completion of the Fall 2016 term, and close on February 15, 2017. Arrange for your official Summer 2016 and Fall 2016 transcripts to be sent directly to PharmCAS as soon as they are available and no later than February 15, 2017. If you do not submit your updated courses and transcripts in a timely manner, your selected pharmacy schools may no longer consider you for admission. You cannot make edits to your course work section, whether completed or planned / in-progress, until the Academic Update window is open. Please refer to the Academic Update section of the Instructions for more information regarding the Fall and Spring Academic Update.
Q: What do the terms “Academic Bankruptcy” and “Freshman Forgiveness” mean?
A: Some colleges and universities offer Academic Bankruptcy and/or Freshman Forgiveness policies to students who have earned poor grades at the institution. If you are not familiar with these types of academic amnesty policies, they probably do not apply to you or your transcripts. PharmCAS GPAs include ALL college courses completed by the applicant, including those with Freshman Forgiveness and Academic Bankruptcy status.
Freshman Forgiveness: Some institutions allow students to repeat courses taken during the freshman year in which a grade of D or F (or incomplete) was earned. The institution only uses the second grade in the calculation of the cumulative grade point average. Generally, the grades/credits for both attempts appear on the transcript. Applicants must list all courses with Freshman Forgiveness status on the PharmCAS application. Academic Bankruptcy is similar to Freshman Forgiveness. This policy usually applies to all coursework taken at the institution, including courses with A, B, and C grades and those taken after the freshman year. It “wipes” the student’s academic record clean as far as the institution is concerned. Generally, the bankrupted coursework remains on the transcript; but it is not counted in the transcript’s GPA calculation and does not count toward the student’s degree requirements. Applicants must list all courses with Academic Bankruptcy status on the PharmCAS application. All Freshman Forgiveness and Academic Bankruptcy courses WILL BE calculated in your PharmCAS GPA. Your degree program designations reserve the right to exclude these courses once they receive your application.
For description of work carried out by students, see Coursework.
CourseWork, a course management system (CMS), was developed at Stanford University. Started in 1998, CourseWork was expanded in 2001. It has been used by thousands of courses at Stanford. An open source version was released in 2003.
When Stanford joined the Sakai Project's joint development effort to create a widely adopted, open source, CMS in 2004, effort was redirected to that project. Functionality of the original CourseWork assignment tool strongly influenced the design of the SAMigo Test and Quiz tool, a part of the Sakai tool suite.
CourseWork, Base Version (1998): An Interactive Problem Set Manager
In early winter 1988 the Stanford Learning Lab initiated development on CourseWork, a web-based problem set tool for use in the Human Biology Program at Stanford University. In fall 1998, this version was made available to students and was in use until superseded by Version 1. In 2000, the program was expanded to support other question types and quizzes at Stanford's Academic Computing group by Scott Stocker.
Functionality of the system included:
- Multiple roles: students and instructors
- Linkage to a manually prepared course website for students to view course content and announcements
- Authoring of Problem Set multiple choice questions by instructors over the web
- Multiple choice questions coupled with open-ended rationale in which students explain their mc answers
- Online delivery of problem set to students; submission of work; automatic grading of multiple choice questions
- Review of responses with different views for students and instructors
- Sorting of rationales based on multiple choice responses to help faculty sample student ideas for identifying common misconceptions and bad questions
- E-mail feedback tool, coupled to instructors' submission review system, for fast, personalized feedback from instructors to students
CourseWork-Base Version was designed by George Toye, Scott Stocker, and Charles Kerns, based on discussions with Human Biology faculty, including Prof. Russ Fernauld, and teaching assistants. Its first implementation required browser versions: Netscape 3.01 or higher or Internet Explorer 4.0.
CourseWork, Version I (2001)
CourseWork I, a full-featured course management system, was developed as part of the Open Knowledge Initiative funded by the Andrew W. Mellon Foundation. A prototype, including all planned tools, was delivered in fall 2001. After testing and refinement, the complete production version with a full complement of Web site administration features, was available Winter Quarter 2002. By June 2002, after the system had been available for two academic quarters, more than 400 course web sites were created and over 6000 students and instructors had registered.
CourseWork had two basic views: student and instructor for each page that the student viewed. The instructor also viewed a set of links to editing wizards that stepped them through the development process. Each user logged on to CourseWork and then viewed a list of the courses in which they were registered. From this page they could navigate to one of their course sites. A course site, from the user point of view, consisted of a set of tools:
- Course Homepage
- Course Material
- Assignments (optional)
- Grades (optional)
- Discussion (optional)
All Tools had an admin view for the instructor to edit the page: enter information, upload files, create quizzes, etc.
A list of all course in which the student is registered is displayed on My Courses Page. The student goes through this page to get to her/his course homepages.
The course homepage is the first page seen when navigating to a course site. It displays:
- Basic course information including meeting times and places, instructors, and the section info for the section in which a student was registered.
- An editable region where the instructor/designer caninsert HTML text, graphics to introduce the course.
- A list of recent announcements at the bottom of the page.
Announcements are displayed in reverse chronological order. Two views -- "Past 7 Days" and "All"—are provided. Each announcement displayed: date/time, who posted it, a title, an indication of Class or Group posting, and the message text. Only 3 lines of each announcement are displayed on the homepage. If a message exceeded 3 lines, a “more” link is provided for viewing the complete text.
An editing view allows instructors to create and remove announcements. They can be sent to the full class or to specific sections. Announcements can be sent as emails to students (not the default).
Instructors have the option of posting downloadable documents, adding links to online syllabi or pasting text or HTML directly into a form.
Course Materials lists the documents uploaded and organized by the instructor for the course. The instructor can group documents and assign them a pedagogical type (e.g. reading) and designate whether they are required or optional. Documents can b sorted by name, date added, etc. Users download the documents to their computer.
Each piece of content is assigned a unique identifier and persistent URL within CourseWork allowing it to be displayed within pages controlled by other tools, e.g. within an assignment in the Assessment/Quiz tool.
The Schedule page lists the activities in a course. It is divided into weeks, initially showing the current week in a course. Instructors posting an activity, choose from a set of activity categories, write a short description, and then can link course materials to it.
The Assignments Tool updates functionality from the earlier, base version of CourseWork. This tool lists homework, problem sets, and other assignments for the course in chronological order. Students can navigate to assignments, answer questions and submit their work. The assignment list shows which had been submitted, and which are past due.
A CourseWork assignment consists of parts made up of questions: multiple-choice questions, short answer questions, audio response and essays (which allow you to upload files.) Students can resubmit assignment parts and only the most recent was graded at the due date.
The discussion page contains a link to the Panfora discussion tool or other asynchronous applications.
Panfora supports threaded discussions on a class-wide basis, or within individual sub-groups (sections or work groups). Instructors control the discussion topics: they can add a guiding question or attached content and set a start and end time. Students can either respond to an existing thread or start a new thread within the topic. Email notifications were available when a posting was made. Students can attach documents to their postings (if this option is chosen by the instructor.)
The instructor can view and post to all group discussions. Students only see discussions for the section to which they are assigned, in addition to class-wide discussions.
The grades page shows the grades for all assignments listed in the assignments tool.
System Administration Features
The system controls user authentication and authorization (what role a user plays in a given course or activity), and manages user login sessions. A login session enables CourseWork to “maintain state” for a user, or remember who they are and some vital information about them from click to click in their web browser.
The core system also encompasses the following administrative and user features:
- Course Management:
- Add/remove courses
- Modify course metadata
- Section/group management: add section, remove section, and modify sections
- User Management
- Add or remove users; modify users’ profile
- Assign roles in courses and groups.
- User Self-Registration
- Course and section sign-ups w/ seat limits.
- First-come, first served
- Webauth Enabled (Stanford Campus-Wide Authentication System)
- “Back door authentication” for those who are not course members
- CourseWork Login Page
- CourseWork User Homepage – lists the courses in which a user is registered and system-wide announcements.
- CourseWork Navigation Bar – present on every page to enable navigation through system listing the tools in the system that users will have access to
- Breadcrumb Trail that lets user retrace steps back to course homepage
- CourseWork Help System
- System Logs (user logs and course logs).
CourseWork, Version 2 (2002)
CourseWork v.2 was released in Fall Quarter 2002. In addition to linking to the Registrar’s database to automate course lists, it provided enhanced assignment and gradebook features as well as multiple other features requested by faculty. A new interface was introduced that incorporated usability feedback from faculty and students. An additional 5500 faculty and students registered to use the system in Fall Quarter 2002.
In 2002 Stanford developed an open source version of CourseWork. In November 2002, Stanford hosted 6 other institutions at a two-day workshop to introduce CourseWork and to receive feedback in preparation for the open source release. Attending the workshop were representatives from four large institutions, the University of Cambridge, the University of California, Berkeley, Dartmouth College and the University of Pennsylvania, and from two small colleges, Denison University and Hamilton College. The session focused on technology and functionality, and offered extensive opportunity for feedback about features and deployment issues. The changes and suggestions requested by the other colleges were incorporated into CourseWork, and it was released to these schools in 2003.
June 2003 numerous user-requested enhancements were implemented, including signup lotteries, e.g., for lab sections, super user tools, timeout warnings; performance tuning and better exception handling, security enhancements. Database OSID incorporated to support database failover.